Privacy Policy
Last Updated: February 2026
1. Introduction
AI Business Advisor ("we", "us", "our") is committed to protecting your privacy. This Privacy Policy describes how we collect, use, disclose, and safeguard your information when you use our platform and services ("Service").
2. Definitions
- "Personal Data" — any information relating to an identified or identifiable natural person
- "Client Data" — data that users input, upload, or store within the Service, including contacts, deals, and business records
- "User" — a registered individual who accesses the Service
- "Visitor" — an individual who visits our public website without logging in
3. Roles and Responsibilities
3.1 As Data Controller
We act as a data controller for Personal Data collected directly from you (e.g., account registration, event registrations, website interactions). We determine the purposes and means of processing this data.
3.2 As Data Processor
When you use the Service to store and manage Client Data, we act as a data processor on your behalf. We process Client Data only according to your instructions and do not access it except as necessary to provide the Service.
4. Information We Collect
4.1 Information You Provide
- Account information: name, email address, company name, phone number
- Payment information: billing details processed through secure payment providers
- Profile information: avatar, timezone, language preferences
- Communications: support tickets, feedback, survey responses
4.2 Automatically Collected Information
- Device and browser data: IP address, browser type, operating system, device identifiers
- Usage data: pages visited, features used, clicks, session duration
- Cookies and tracking: we use cookies for authentication, preferences, and analytics
4.3 Information from Third Parties
- Authentication providers (e.g., Google OAuth)
- Payment processors
- Analytics services
5. How We Use Your Information
- Service delivery: to operate, maintain, and improve the Service
- Account management: to manage your account and provide customer support
- Communications: to send important notices, updates, and promotional materials (with consent)
- Security: to detect and prevent fraud, abuse, and unauthorized access
- Analytics: to understand usage patterns and improve the Service
- Legal compliance: to comply with legal obligations and enforce our Terms
6. How We Use AI
We use artificial intelligence to enhance the Service, including providing business recommendations, automating workflows, and analyzing data patterns. AI processing uses anonymized and aggregated data where possible. We do not use AI for fully automated decision-making that produces legal or similarly significant effects.
7. Data Sharing and Disclosure
We do not sell your Personal Data. We may share information with:
- Service providers: hosting, analytics, payment processing, and customer support tools
- Legal requirements: when required by law, court order, or governmental authority
- Business transfers: in connection with mergers, acquisitions, or asset sales
- With your consent: when you explicitly authorize sharing
8. Data Security
We implement appropriate technical and organizational measures to protect your data, including:
- Encryption in transit (TLS) and at rest
- Regular security audits and vulnerability assessments
- Access controls and authentication mechanisms
- Secure data centers with physical security measures
9. Data Retention
We retain your data for as long as your account is active or as needed to provide the Service. After account deletion, we may retain certain data as required by law or for legitimate business purposes (e.g., fraud prevention, dispute resolution).
10. International Data Transfers
Your data may be transferred to and processed in countries outside your country of residence. We ensure appropriate safeguards through Standard Contractual Clauses and compliance with applicable data protection frameworks.
11. Your Rights
Depending on your jurisdiction, you may have the right to:
- Access your Personal Data
- Rectify inaccurate data
- Delete your data ("right to be forgotten")
- Restrict processing of your data
- Data portability — receive your data in a machine-readable format
- Object to processing based on legitimate interests
- Withdraw consent at any time
- Lodge a complaint with a supervisory authority
To exercise these rights, contact us at privacy@ai-advisor.com.
12. Cookies
We use cookies and similar technologies for authentication, preferences, analytics, and security. You can manage cookie preferences through our cookie consent banner or your browser settings. For details, see our Cookie Notice.
13. Children's Privacy
The Service is not intended for individuals under 18 years of age. We do not knowingly collect Personal Data from children.
14. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of material changes via the Service or email. Continued use after changes constitutes acceptance.
15. Contact Us
For questions about this Privacy Policy or data protection practices: